Apprenticeship Tracker Features

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The Student module tracks an apprentice's journey through the application process to acceptance in the trade. The application tracks on-the-job training skills and coursework. Coordinators can manage an apprentice's progress to ensure timely progression through their apprenticeship program. When a student becomes a journeyman, the application tracks certification, on-going training and skills.

The Students module—like all modules in Apprenticeship Tracker—logs all changes and stores historical information about the student.

Tracking All Changes to Information

• Changes to personal information are logged so that they may be reported to State, Provincial, or other agencies
• When an apprentice changes trades, AP Tracker logs the agreement number and employment start/end dates

Application Status

• Multiple simultaneous trade applications are logged and tracked
  • What a student is applying for
  • Application dates
  • Work experience
  • School experience
  • Application status
  • Demographic information
  • Affirmative action tracking

Accepted Status

• Work experience automatically loaded as active
• Education moved to prior credit
• AP Tracker automatically loads these items when a student's status changes

Training Centers

• AP Tracker analyzes the distance between a student's home address and each training center in order to track whether a student gets a training disbursement (travel costs)
• Supports multiple locations

Accounting

• Creates invoices and syncs with QuickBooks
• Invoices created in QuickBooks originally may be synced with AP Tracker
• Generates checks to students (travel reimbursements, etc.)
• Generates invoices for unpaid expenditures on courses
• Tied to citation features (i.e. a student may be cited for failing to pay for a course)
• One-click add, update, and view student records in QuickBooks
• AP Tracker creates students as both customer and vendor so QuickBooks syncing, as well as payments/credits is seamless

Waiting List

• Uses AP Tracker web interface functionality to permit students to add themselves to the waiting list for classes, which are not currently offered. (Note: This is not the same as waiting lists for a current class, which might be full.)

Others

• Create and manage usernames and passwords
• View dashboard showing a students outstanding modules and courses required to complete apprenticeship
• View quarters that are open for classes

Scheduling

• Currently scheduled coursework and past history is instantly accessible
• Schedule students for classes—enroll students and record prior coursework
• These features are accessible with AP Tracker's web interface functionality¹

• History: Log of all actions pertaining to students including: citations, leaves of absence, cancellations, address changes, letters, types of updates, what changed and who changed it, when ws information changed and when is the change effective
• Employment: logs of student's submitted work hours, preview of hours submitted online, one-click reports filtered by employer, work-code, and time period¹
• Training including: certifications earned, tracking expiration dates (system will automatically email a student and alert them to certifications which might be expiring
• Progress including: block-level course and program tracking, welding hours tracking
• Overview including: grid-based chart showing student progress towards his/her apprenticeship, credits for modules, flags set by instructor or staff to track specific students, statuses filtered by term, hours, add, forzen, suspended, training center location and coordinator
• Features
  • Select students to bulk-enroll in courses
  • Search by any field on grid
  • Overview search: powerful feature which finds a student's next logical class or classes which the student(s) have missed (gaps)
  • Statuses: color-coded re education, probation, weeks ahead or behind

Mentoring and Evaluations

• Allows a mentor to be assigned to a student
• Evaluation notes bay be added